Intelligent Office Solutions: cartridges, workflow and more

Green Printing Efficiency: A variation of Smart Printer Detection, this solution includes multiple methods of reducing paper consumption, optimizing toner use, and improving energy efficiency. Coupled with a program that employs remanufactured cartridges, the user can exponentially reduce his carbon footprint.

Document Scanning and Archiving: Filing and locating documents can be time-consuming, labour-intensive and sometimes frustrating. Using OCR indexing software, an IOS program scan a mixture of documents and automatically file them within your chosen network or database, determined by parameters chosen by the user. The scanned file is then indexed using information from the document for fast, easy future retrieval.

CLOUD-BASED NETWORKS ENABLE ACCESS TO THE ENTIRE CONTENT OF THE SHARED NETWORK FROM ANY DEVICE

Confidential and Secure Printing: IOS solutions are available that are aware of potential intelligence risks and take steps to mitigate whenever possible. Couple that with integrated virus protection software for system security as well as encryption and authentication capabilities to make sure the document is retrieved by the appropriate person, namely the person who printed it.

In addition, print-related waste can be a result of duplicated print jobs after the originals were collected by mistake by another user.

This IOS tool allows the print job to be released with maximum confidentiality and minimum waste.

Document Collaboration, Editing and Augmenting: IOS applications offer the ability to unlock PDF files and scan them directly into Microsoft Word, Excel and PowerPoint for sharing and editing. Combine multiple documents of varying formats into a single PDF file. Scan and export to large format display devices for group review.

Mobility Features: Cloud-based networks enable access to the entire content of the user’s organization’s shared network from any device.

This solution may also be employed with a mobile app which is the perfect tool to continue working and access documents on the move. Print from or scan to all your mobile devices, regardless of your location, device or time of day.

Printer Monitoring and Reporting: A carryover from MPS, reporting and monitoring who is printing what and how much. Allowance rules can be established to both departments and individual users and assign costs to each print job.

This feature gives you the tools to effortlessly manage users print activity while controlling costs. No more four-color school projects printed anonymously in the wee hours. Printing habits can be reviewed and adjusted to enhance a company’s workflow and, ultimately, profitability.

IOS programs are being rolled out constantly. Smart employees are finding new and better uses for them. And enhancements are being implemented. The “printer and copier guys” now have an even better opportunity to become a resource to companies and their corporate executives using these amazing solutions. These productivity tools are far sexier to a customer than a cartridge in a box, and they are far more lucrative for the imaging supplies dealer too.